Extracting data from scanned handwritten notes is problematic because such documents cannot be edited. The best solution is to use OCR technology to turn any scanned note into a searchable and editable file. By doing so, your workplace productivity will increase up to many folds as you don’t have to waste time manually writing the data.
This innovative technology has been incorporated into many tools to ease the working process of professionals, but such OCR-based tools are costly. Unlike other tools, UPDF has this modern technology at an affordable price, so students and low-grade professionals can use it too. Keep reading this article to learn what is OCR of UPDF and how you can use it.
Part 1: UPDF- The Powerful Tool for OCR PDFs
UPDF is the most remarkable tool dealing with the problems of PDFs with high perfection. It offers OCR technology that is AI powdered, meaning it automatically detects the scanned documents and makes them machine-readable PDFs that you can later edit and search. In this way, you can extract text from any scanned document, like handwritten notes, paper receipts, or images.
This continuously evolving tool supports 38 languages to OCR PDFs, including German, Italian, Irish, and many others. Whether your document is in a single tongue or bilingual, UPDF’s OCR tool will give results very swiftly. Additionally, it doesn’t affect the scanned document quality while recognizing text which is a severe issue faced while using other OCR-based tools.
Furthermore, it provides three output layouts such as text and picture only, text over the page image, and text under the page image. Each layout has its specifications and thus can be used per requirement. In contrast to OCR, this tool also offers MRC technology which is best for making documents non-searchable and non-editable. This algorithm greatly decreases the file size but doesn’t affect its quality.
Part 2: Step-by-Step Instructions to Use UPDF’s OCR
You have learned from the discussion what is OCR of UPDF is. Currently, we are providing the steps which will help perform OCR using this blazing-fast tool:
Step 1: Launch UPDF and Add Scanned Document
Right-click on UPDF and select the “Open” option to launch UPDF on your device. Drag your scanned file and then drop it into the “Open File” section to import it on this tool. In the right tool panel, press the “Recognize Text Using OCR” icon to use the OCR feature.
Step 2: Access the Page Layout Output Menu
In the “Searchable PDF” document type, go to the “Layout” menu and select the output layout. Now, click the “Settings” icon, and a new side window will open. From this window, you can further make adjustments to the layout, like if you want to add numbers, headers, footers, pictures, or backgrounds, mark the given list accordingly.
Step 3: Access the Document Language and Image Resolution
To choose the language of your document, press the “Document Language” dropdown menu. After that, tap the “Image Resolution” section to select the resolution of your scanned image. If you don’t know, press the “Detect Optimal Language” button.
Step 4: Access the Page Range and Complete the OCR Process
Go to the “Page Range” menu and hit the “All Pages” option if you want to convert all pages of the scanned file. If not, choose the “Custom” option and manually add the page numbers. From the “Odd or Even Pages” section, you can select all the odd or even pages at once. Now, tap the “Perform” button, and select the location to save your editable document on your device. By performing OCR, you can turn the scanned PDF into editable.
Part 3: Other Unique Features of UPDF
After performing OCR on PDFs, you can edit, annotate, organize, or convert PDF files are per your work requirement because this exquisite tool offers multiple other features also. Some of them are given below to increase your knowledge about UPDF:
1. Batch Process
Are you looking for a tool that simultaneously converts all PDF files into Word documents? Try the UPDF batch convert feature, which quickly converts multiple files to the desired format. Apart from that, this innovative tool is capable of inserting a single document into various PDFs with just a single click. You can also combine multiple documents into a single PDF to store all essential files in one place.
2. Organize PDF Pages
Whether you want to crop, replace, rotate, or split PDF pages, all can be done under a single roof of the UPDF platform. You can insert blank pages or pages from other PDFs in the documents with a breeze. Moreover, this tool’s extract pages feature allows you to make a new file that contains specific pages of the parent PDF.
3. Add Watermark, Background, Header & Footer to PDFs
To make your PDF personalized, go for the page tools feature of UPDF, where you can add a watermark, background, or header and footer of your choice to the PDF file. You can add color, image, or PDF in the file background to make it more unique. Watermarks in different styles, colors, or sizes can be added, plus their position can be adjusted in front or back of the PDF.
4. Annotate PDFs
Comic book publishers can make cool and vibrant books for kids by using the stamps and stickers library of UPDF. Text markup options like highlight, underline, or strikethrough can be used by teachers to mark the mistakes in students’ tests. Above all, to increase the content of your PDFs without disturbing the original content, you can use comment options like text box, sticky note, and callout.
5. Share a PDF via a Link
Want to share OCR PDFs with your team members? Use UPDF to do that because it allows easy and quick sharing options. You can share a document via a link for easy collaboration. It also allows you to set the expiry time of the link and disallow PDF copying, printing, and downloading permission. If your team prefers to collaborate via email, send the file as an attachment through email.
Conclusion
In this article, we have tried out best to explain what is OCR and how you can perform it using the top-class tool. Undoubtedly, UPDF is an excellent tool for making scanned documents searchable and editable. This tool holds unique features for handling PDF problems, which are absent in other outdated tools. Start using UPDF now to excel in your workplace and studies.
