Several companies have invested in home office. However, for this system, it is needed to provide access to documents remotely. But other companies prefer to keep their documents in a specific location
The world has been changing more and more each day. Society’s thoughts and patterns have been transformed through knowledge and studies shared in books and the internet. Technology has been growing daily, and by it we can watch TV and series from wherever we are, as well work, talk to people from the other side of the planet, pay the bills, run a business, among other tasks.
With all of these possibilities of facilitating our lives, it is possible to have more quality of life when we consciously use the tools we can have, especially being concerned for people more and more often. In the last years, the number of mental illnesses has been growing, and that has been a concern to people and doctors, who are providing tips to improve quality of life.
That concern has been reaching the enterprises as well, once their employees have charged better work environments. One of the many ways to provide that is working in the home office, which has been intensified by Covid-19. Companies hired, bought or created cloud-based software to give their employees access to all they need for work. But some companies rather keep their data on-premises. Check out which solution is better for you.
Cloud-based software
As said, companies are investing in home office for several reasons. Besides their employees’ quality of life, this model allows them to keep updated about a project from anywhere. So, if you are a manager on a business trip, for example, you can easily access documents you may need by your computer, besides managing your team from far away, knowing how a project is going.
It is also a facilitator to multinational companies that have employees and collaborators around the whole world. Besides facilitating the communication and team work, the collaborator or client that is in another country can access the documents, contracts they need without difficulties.
However, certain attention is needed so that these resources do not turn into a bad thing. With the easy access, employers and employees can work over-hours by pressure or by the sense of necessity. For that reason, it is important to create a human environment, understanding that mistakes will be made and most things can be fixed and solved later in work-hours.
This idea will create a space of growth, creativity and courage to innovate, bringing benefits and highlights for your company. Besides that, it will make sure the collaborators keep their health and have the rest time, coming renewed to work the next day. Also, you can create a system that can only be accessed on work-hours, that will facilitate for no one access the system out of time.
On-premises
However, not every company wants or has interest in cloud-based software. They prefer to keep their documents on the place of work, in their own computers. This option can be more safe, if you have a specialist to make sure the computers are being checked and updating the network security.
Despite the security of the cloud, it is not new that softwares can be hacked. Day by day, news of hacking has decreased but not nonexistent. For that reason, you have to update security often and make sure no document is lost, which can happen if the computer malfunctions. It is also important to keep a backup on an external source, in case that happens.
